How to choose the right CMMS solution
Choosing a CMMS is a critical stage in the management of an organization’s maintenance.
This is why DSDSystem can help you to identify your needs and to find the best solution to meet your particular challenges.
Our evaluation and selection strategy includes the following steps :
The project team meets for the first time, objectives are agreed and responsibilities allocated and basic information is gathered about your organization.Preliminary study
A model for the new system is developed jointly between our team and yours, taking into account the requirements of the system, its integration and its architecture.
Functional requirements and operational constraints are recorded and prioritized into selection criteria to make the evaluation process easier.
Listing of software vendors/resellers
We consult our own database and network but also conduct a comprehensive review of available solutions and draw up a list of potential vendors and resellers to receive the “Invitation to Tender”.
Writing the “Invitation to tender”
CMMS requirements are compiled in the form of a formal “Invitation to Tender” document in order to allow different software vendors and resellers to offer their services.
Evaluation of proposals
All proposals are evaluated and rated according to the predefined criteria. A shortlist of potential solutions is drawn up and the best of these are invited to present.
Negotiation and drafting of contract
The terms and conditions of the contract are finalized.
In order to ensure the success of the implementation a preliminary plan is drawn up and used to manage and co-ordinate the resources of the customer, the vendor and any third parties.